1. Overview
World Space Academy ("the Academy," "we," "us," or "our") — operated by World Space Academy Private Limited (CIN: U85307HR2024PTC120056), a company incorporated in Haryana, India; see our Company Information page for full registration details — is committed to protecting the privacy of students, parents, partner institutions, and visitors to our website and programs. This Privacy Policy explains what information we collect, how we use it, and the choices you have.
By applying to a program, registering for an account, or otherwise using our website, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
We may collect the following categories of information:
- Identity & contact information — name, date of birth, email address, phone number, postal address, nationality, and (for minors) parent or guardian details.
- Application & academic information — school, grade level, program preferences, essays, references, and supporting documents submitted during application.
- Payment information — billing name, billing address, and transaction records. Card and bank details are collected and processed directly by our payment partner, Cashfree Payments, and are not stored on our servers (see Section 4).
- Technical information — IP address, browser type, device identifiers, and usage data collected automatically through cookies and similar technologies.
- Communications — records of correspondence when you contact our Admissions Office or support team.
3. How We Use Information
We use the information we collect to:
- Process applications, enrollments, and program payments;
- Issue credentials, certificates, and World Space Card memberships;
- Communicate about cohort schedules, program logistics, and account activity;
- Improve our programs, website, and services;
- Comply with legal, regulatory, and safeguarding obligations, particularly where students are minors;
- Detect, prevent, and address fraud, abuse, or security issues.
4. Payment Information & Cashfree
Program fees, application fees, and other payments made through this website are processed by Cashfree Payments, a third-party payment gateway. When you make a payment, you are transacting directly with Cashfree and its banking partners under their own privacy and security terms.
We do not store full card numbers, CVV codes, or net-banking credentials on our servers. We retain only transaction metadata necessary for accounting, refunds, and support — such as transaction ID, amount, date, payment status, and the last four digits of a card where provided by Cashfree.
For details on how Cashfree handles payment data, please refer to Cashfree's own privacy policy at cashfree.com/privacy-policy.
5. Cookies & Tracking Technologies
We use cookies and similar technologies to keep you signed in, remember preferences, and understand how our website is used. You can control cookies through your browser settings; disabling cookies may affect some site functionality, such as staying logged into your dashboard.
6. Sharing of Information
We do not sell personal information. We may share information with:
- Payment processors (Cashfree) to complete transactions;
- Partner institutions and regional liaison offices, where necessary to deliver a program you are enrolled in;
- Service providers who support hosting, email delivery, or analytics, under confidentiality obligations;
- Regulators, courts, or authorities where required by law, or to protect the safety of a student.
7. Data Security
We apply reasonable administrative, technical, and physical safeguards to protect information against unauthorized access, alteration, or disclosure. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
8. Data Retention
We retain personal information for as long as necessary to fulfil the purposes described in this policy, including ongoing credential verification, legal, accounting, and reporting requirements. Application data for unsuccessful applicants is generally retained for a limited period before deletion or anonymization.
9. Your Rights
Depending on your jurisdiction, you may have the right to access, correct, update, or request deletion of your personal information, and to object to or restrict certain processing. To exercise these rights, contact us using the details below.
10. Children's Privacy
Many of our programs are designed for students under 18. Where a student is a minor, we require verified consent from a parent or legal guardian before collecting personal information, and we limit collection to what is necessary for program administration and safeguarding.
11. International Data Transfers
As an international organization operating across 41 partner nations, your information may be transferred to and processed in countries other than your own, including countries that may have different data protection laws. We take steps to ensure such transfers are subject to appropriate safeguards.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be reflected by an updated "Last updated" date at the top of this page. Continued use of our website after changes take effect constitutes acceptance of the revised policy.
13. Contact Us
If you have questions about this Privacy Policy or how your information is handled, contact our Admissions & Data Office at ceo@worldspaceacademy.com.